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Thesis Writing Hub: Submission Process

This guide provides all resources related to project, thesis, and dissertation writing and submission process at AUB.

The Thesis submission to the Library is fully online and consists of the below steps:


1. Formatting Approval (before defense)

Using Microsoft Word

  • At least 3-4 weeks before your thesis defense, email to the Library ( a draft file containing the preliminary pages, table of contents, a few or all chapters with headings, and the bibliography of the thesis to ensure that all are correctly formatted.
  • After confirmation from the Library that all is correct, e-mail the whole Thesis to the Library as a Word file for final Library approval.

Using Latex/Overleaf

  • E-mail to the Library ( the whole thesis as a PDF file for final Library approval (before securing the signatures of the committee members on the Approval form). 


Please send the below information to

  • Full Name:
  • AUB ID:
  • Degree (MA, MS, ME, MSN, PhD,etc..):
  • Department/Program/Center:
  • Faculty:
  • Thesis/Project Title (Capitalize the 1st letter of each word except conjunctions, articles & prepositions): receives emails from AUB email domains ONLY ( or, please do not send emails from other accounts nor from cloud storage websites (wetransfer, googledrive, etc.) as they will not be received/delivered.

2. Signed Papers (after defense)

  • Ensure that the "Approval" page is signed by the Advisor and Committee members (Both hand and electronic signatures are accepted). For help with signing electronically, check any of these links: Link 1, Link 2, Link 3
  • In case the advisor is signing on behalf of the Committee members, he/she is required to send an email to the Library (, copying all members, to confirm it.
  • Sign the "Release Form" on the day of submission to Scholarworks, and not the date of defense.
  • Once signed, both forms should be added into the final PDF file of the Thesis in their respective order after the title page.

3. Deposit in ScholarWorks (after defense)

  • Once the formatting is approved, you will be asked to submit the final PDF document including the signed "Approval" and "Release" forms to Scholarworks.
                                     DO NOT SUBMIT BEFORE WE GIVE YOU THE GO-AHEAD
  • Once the submission is approved, the Library will confirm to the Registrar that the student completed the thesis requirements set by the Library.